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Top Mobile Accounting Apps For Small Businesses

The way business is done today is highly flexible – it helps if your accounting is mobile too. 

Imagine you run a business and you’re out grabbing a coffee before your next meeting. Your pockets are stuffed with receipts from supplies you purchased earlier that day. What if there was an easy way to manage them? Well, there is!

Take out your phone, snap a photo of your receipts, and instantly upload them to a mobile accounting app. That’s it.

No more juggling papers or worrying about lost receipts. And it gets even better! These mobile accounting apps have some pretty exciting features. They can drastically simplify the way you manage your finances and provide you with much better clarity of your figures.

construction accounting

Which Accounting App Is Best For Business Record Keeping?

The answer to this question largely depends on your business needs and preferences. If you run an ecommerce business, apps like QBO and Shopify will be useful. If you’re doing bookkeeping for a contractor business, apps like QuickBooks and Dext will give you better flexibility and simplicity.

Here are some of the top mobile accounting apps for business record keeping.

Mobile Accounting App



QuickBooks Online

Expense tracking, invoicing, real-time financial reports



Expense tracking, invoicing, bank reconciliation, real-time financial reports



Expense tracking, time tracking, invoicing



Invoicing, receipt scanning, bank reconciliation

Free, but certain features have fees

Zoho Books

Invoicing, expense tracking, project management



Invoicing, expense tracking, cash flow management


Dext (formerly Receipt Bank)

Bookkeeping automation and expense management

Paid (Free Trial)


Take a photo of the document you want to capture and AutoEntry will posts it to QuickBooks.

Paid (Free Trial)


Automate every step of the expense management process from receipt tracking through to reimbursement.



An online quoting and proposal software that integrates with QBO.



Automatically chase up client payments and get paid sooner.


SOS Inventory

Manage and track you inventory and tie it back into QuickBooks



If you’re an ecommerce seller, Shopify is a great app to manage your store and sync your financial records into QBO.


What Is The Easiest Bookkeeping App?

Most mobile accounting apps are designed to be user-friendly; some of the easiest apps to use for someone who’s inexperienced with accounting are Quickbooks, Xero, Zoho Books and Kashoo.

Is There Free Bookkeeping Software?

Yes, there is free bookkeeping software available. Most mobile accounting apps offer a free trial period and then the option to pay and continue thereafter.

Here are a few mobile accounting apps that are free with added features for a fee.

  • Wave: Includes features like invoicing, expense tracking, and payroll
  • GnuCash: This mobile accounting app allows you to manage your finances, including tracking expenses and income
  • ZipBooks: Allows you to track expenses, create and send invoices, and manage your finances

5 Benefits Of Using A Mobile Accounting App For Business

1. Real-Time Access To Financial Information

You can access your financial information anytime and anywhere, as long as you have an internet connection. This means you can stay on top of your business’s financial health in real-time, whether you’re at the office or on-the-go.

2. Improved Accuracy

Mobile accounting apps reduce human error in business record keeping by automating tasks such as data entry and calculations. This can help ensure accurate financial data and prevent costly mistakes.

3. Streamlined Processes

Automate and streamline processes such as invoicing, expense tracking, and bank reconciliation. This can save you time and free up resources to focus on other aspects of your business.

4. Increased efficiency

You can easily track expenses and manage finances while on-the-go. This can help you stay organized and make better financial decisions faster, improving your overall business efficiency. A professional bookkeeping service, like Rakow & Co, that uses modern accounting software can then process and reconcile your transactions without bothering you.

5. Cost-effective

Many mobile accounting apps offer affordable pricing plans, making them accessible to small business owners with limited budgets.

capture receipts on mobile app

Can I Take A Photo Of A Receipt And Upload It Using A Mobile Accounting App?

Yes, many accounting apps now offer a feature where you can take a photo of a receipt and upload it directly into the app. This feature is particularly useful for business owners who need to track expenses and keep records of receipts for tax purposes. 

Some accounting apps also have the ability to automatically extract the relevant information from the receipt and create an expense entry, which saves time and reduces the risk of manual errors.

Can A Bookkeeper Help Me Set Up My Mobile Accounting App?

A modern, tech-savvy bookkeeper can assist with your mobile accounting app setup. 

At Rakow & Co we use QuickBooks and other handy apps will gladly assist you. If you’re looking for accounting services that can help you modernize and simplify your business finances, give us a call.

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